Administrative Coordinator II, Department of Writing and Rhetoric, University of Central Florida

Classification Title: Administrative Coordinator II

Job Description:

This position assists the department chair of the Department of Writing & Rhetoric with budgetary tasks and hiring (for full- and part-time faculty, adjunct faculty, staff, and graduate assistants). Maintains detailed and organized records of all department budgets, including Operations (E&G), PCSI, Foundation, Auxiliary, OPS, and others as required. Prepares and processes budget transfers, standard budget ledgers, awards and scholarship requests, and payroll. Maintains detailed and organized records of all department payroll actions, including timesheets, LAPERs, and leave request forms. Prepares and processes hiring paperwork and binders and serves as search manager and certified interviewer for departmental searches. Serves as purchasing card approver for Administrative Assistant I positions in department. Maintains detailed and organized travel records for faculty, staff, and/or student travel in the department and processes all travel (e.g., creates travel requisitions and purchase orders, submits reimbursements, etc.).

Department:  College of Arts and Humanities, Department of Writing & Rhetoric

Hours of Work: 8:00 AM – 5:00 PM, M-F 

Advertised Annual Salary: Negotiable

Minimum Qualifications: Bachelor's or Master's degree and 2+ years of relevant experience.

Preferred Qualifications:

  • At least two years’ worth of budget/accounting experience.
  • Experience with PeopleSoft management system.
  • Experience working in an institution of higher education.
  • Experience with analytical software, spreadsheet packages, pivot tables, and other tools to compile and interpret data.
  • A bachelor’s degree or higher in accounting or business administration.
  • Knowledge of and experience with UCF policies and procedures related to budget and hiring.
  • Excellent written and oral communication skills.
  • Competent in using Microsoft Office (Word, Excel, PowerPoint) and related software and web-based technology tools (i.e., email, Skype, online databases).

Special Instructions to Applicants:

In order to be fully considered by the department, applicants must submit a cover letter, resume or curriculum vitae, and the names and contact information for three professional references who have supervised you directly.

Health Assessment Required: N/A

Veteran’s Preference:

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

Equal Employment Opportunity Statement:

As an equal opportunity/affirmative action employer, CUF encourages all qualified applicants to apply, including women, veterans, individuals with disabilities, and members of traditionally underrepresented populations. UCF’s Equal Opportunity Statement can be viewed at: http://www.oie.ucf.edu/documents/PresidentsStatement.pdf.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.

The University of Central Florida is proud to be a smoke-free campus and E-Verify employer.

Applicants must submit their application and required documents for this positon at https://www.ucf.edu/jobs/.

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